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Help Topics

Browsing the Collection
Using Advanced Search
Viewing Collection Items
Using Preferences
Using My Favorites
Feedback
Browsing the Collection:

By selecting the browse option, users can view every item included in the collection.

Browsing the Collection
  1. Navigation Bar
    The Navigation Bar allows visitors to browse, search, and work with items in the collection.
  2. Select All, Clear All, Add to Favorites
    By clicking on the check boxes beside collection items, viewers can add and store items in My Favorites.
    • Select All checkmarks every item in the collection.
    • Clear All removes all checkmarks from the collection.
    • Add to Favorites copies the selected items into the My Favorites page.
  3. Collection List
    Click the drop down box to view the names of every ContentDm collection available. Click Go to view the collection.
  4. Page Navigation
    Often, a collection will contain more items than can be displayed on one page. Click on the page numbers to browse the entire collection and view all items available.
  5. Previous and Next
    Click Next to view the next page of the collection. Click Previous to move back one page.
  6. Column Headings
    All items in browse pages are organized under four headings:
    • Image: provides a preview image of the collection item.
    • Title: displays the collection items alphabetically according to title.
    • Subject: displays the collection items alphabetically according to subject keywords.
    • Description: displays the collection items alphabetically according to the item description.
Note: A triangle () appears next to the column heading under which the items are organized. If the tip of the triangle points to the top of the screen, the items are arranged in alphabetical order (a,b,c,). If the tip points to the bottom of the screen, the items are arranged in reverse alphabetical order (z,y,x,).

Using Advanced Search

There are several options for searching within a single collection or across multiple collections. Visitors can type search terms into the search box in the heading, or click advanced search to use other types of searches.

There are four search types available in the drop down menu under Find Results:

  • All of the Words: searches all of the search terms in any order. For example, entering "Canadian Mounted Rifles " into the search box will only display search results that contain all four words in any order.
  • The Exact Phrase: searches for all the words in the exact order they are typed into the search box.
  • Any of the Words: searches for any of the words entered into the search box. For example, entering "Canadian Mounted Rifles" would bring up results containing any of the four terms, including only "Canadian", only "Mounted", and only "Rifles".
  • None of the Words: use this option to exclude words from the search. For example, type "Rifles" in the exact phrase box, and type "Canadian Mounted" in the none of the words box. This will result in matches that contain "Rifles" but not "Canadian Mounted".

Select Specific Collection to search through single or multiple collections simultaneously.

Hints and Tips

  • Do not use plural words as search terms. This may result in items being omitted from search results. For example, use the search term soilder* instead of soilders.
  • If a search term does not yield results, click on Show Terms to view a list of alternate search terms entered into the database (see label F on diagram).
  • To search for keywords in individual texts (i.e. books or articles), open the desired text and enter a search term into the search box in the upper left hand corner of the screen.
Visitors can search under the following categories (also called fields):
  • Title: The title of the text or image.
  • Creator: The author, artist, photographer, who created the text or image.
  • Subject and Keywords: Refers to the way items are categorized in a collection. Subject keywords describe the main topics that relate to a text or an image.
  • Description: Refers to notes written by cataloguers or archivists which describe a collection item.
  • Contributors: The individuals or institutions that have contributed to the content of a text document (i.e. editors).
  • Date: The date an item was created (i.e. publication date, date a photograph was taken, etc.).
  • Full Text: The contents of every book, article, pamphlet, etc., can be searched.
Using Advanced Search
  1. Navigation Bar
    The Navigation Bar allows visitors to browse, search, and work with items in the collection.
  2. Search Mode
    Search across all categories, selected categories, by proximity, or, if available, by date within collections.
  3. Search Operators
    Choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination.
  4. Search Text Boxes
    Type your search terms in the appropriate text boxes.
  5. Field Names
    The categories that can be used to search for information (i.e. title, contributor, subject, description, etc).
  6. Show Terms Link
    "Click Show Terms to open a list of indexed words that appear in the search field selected from the Field Names drop-down list. Click a word in the index list to automatically place the word in the search text box. Click Search."
  7. More Fields / Fewer Fields
    "Add more search fields by clicking More Fields. Reduce the number of search fields by clicking Fewer Fields. You can have as many as four fields and as few as one field."
  8. Search
    Click Search when you have finished specifying your search criteria.
  9. Clear All
    Click Clear All to clear information entered into the search fields.
  10. Available and Selected Collections
    Choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box.
  11. Select All
    Search across all collections at one time.
  12. Clear All
    Clear all collections to restart a search. At least one collection must be selected in order to perform a search.

Viewing Collection Items

To view a collection item, click on the thumbnail image to view a larger version as well as the item's description.

Viewing collection items

  1. Navigation Bar
    The Navigation Bar allows visitors to browse, search, and work with items in the collection.
  2. Back to Results
    Click Back to Results to return to search results or the browse page.
  3. Add to Favorites
    Add a collection item to My Favorites.
  4. Image Toolbar
    Zoom, pan, rotate, hide/show thumbnail, and clip options may be available when viewing images in some collections.

    Image Toolbar

    • Magnifying Glasses - magnify or reduce the view.
    • Arrows - move up, down, left, and right within an image.
    • Pages - view an image at 100 percent, view the entire image, or view the image within the page width.
    • L Arrows - rotate the image 90 degrees clockwise or counterclockwise.
    • Hide/Show Thumbnail - displays a thumbnail of the item being viewed on the left side of the screen. A red box over the thumbnail shows viewers which part of the item is displayed in the screen.
    • Clip Icon - opens the clip viewer window, which allows users to capture a portion of the image. It is possible to save, email, resize, and print the captured portion.
  5. Previous and Next
    Click Previous or Next to move ahead one item or back one item in the collection.
  6. Reference URL
    Click Reference URL to access a window that contains the URL (web address) of the item being viewed. Copy the URL within the text box and paste it into citations and other references.
  7. Item Description
    View an item's descriptive information (i.e. title, author, subject, publisher, etc.) as provided by a cataloguer or archivist. In many cases, visitors can click on keywords used in descriptions to search for similar items within the collection.

Using Preferences

Preferences allow visitors to customize the way results are viewed and sorted in browse pages, search results, and My Favorites. Users can also change background colors, decide how many columns are displayed on result pages, and remove items from My Favorites.

Using Preferences

  1. Navigation Bar
    The Navigation Bar allows visitors to browse, search, and work with items in the collection.
  2. View Options
    Use the drop-down menu to decide how search results are displayed.
    • Grid: displays four columns and a thumbnail image.
    • Thumbnails: displays a thumbnail image and the item title.
    • Bibliographic: displays text from up to five fields without images.
    • Titles: displays only item titles.
    • Hierarchical: displays search results sorted in groupings.
  3. Sort Order
    Use the drop-down menu to decide how search results will be sorted.
  4. Results per Page
    Choose the number of items to display on each page.
  5. Delete Results Preferences Cookie
    Returns preferences to default settings. This will delete the preferences cookies.
  6. Restore Defaults
    Restores the view to the default settings. The default view is a grid, sorted by title, with 20 results displayed per page.
  7. Apply Changes
    Click Apply Changes to display selected changes on the collection pages.
  8. Color Swatch
    Click a color to change the background color and its corresponding text and link colors in My Favorites,Slideshow, and Compare.
  9. Columns per Page
    Choose the number of columns to display in My Favorites. If you choose a larger number, you may need to scroll horizontally to see all items.
  10. Remove Favorites
    Click the check box to delete your cookies and remove all items in My Favorites.
  11. Restore Defaults
    Click Restore Defaults to restore defaults for My Favorites, Slideshow, and Compare. The default background color is white with black text, blue links and 3 columns per page.
  12. Apply Changes
    Click Apply Changes after changing the color, number of columns on each page, removing favorites, or restoring defaults.

Using My Favorites

Adding items to My Favorites:

  • Click Add Favorites to add the item and item description to My Favorites.
  • Click Back to Results to continue browsing or searching.
Adding Multiple Items to My Favorites
  • From the browse or search results view, place a check in the check boxes to the left of the desired items, or click Select All.
  • Click Add to Favorites.

Note: Items can only be selected one page at a time. It is not possible to select items from multiple pages and add them to My Favorites at the same time.

Up to 100 items can be saved in My Favorites. Once items have been added to My Favorites, it is possible to view items as slideshows, compare images, delete items, or change the order in which items appear. These functions are located on the left side of the My Favorites page.

Slideshow:

  • From the left toolbar of the My Favorites page, click Slideshow.
  • Click Next or Previous to move through the images in your slideshow.
  • To view the item's catalogue record, click Metadata.
  • To compare two images side by side, click Compare.
  • To jump to a specific item, use the drop-down list.
  • Close the slideshow viewer to return to My Favorites.

Note: Only images (such as GIF, JPEG) can be viewed in the slideshow. Compound objects (i.e. books), audio, video, and some types of full resolution files cannot be viewed in the slideshow.

Comparing Images:

  • Use the drop-down lists in the Compare section to specify items you want to compare.
  • Click Compare. The comparison window opens.

Note: Only images (such as GIF, JPEG) can be viewed in the compare mode. Compound objects, audio, video, and some types of full resolution files cannot be viewed in the comparison view. If an item cannot be viewed in the compare mode, item numbers are grayed-out.

Removing Images from My Favorites:

  • From the Remove drop-down list, select the number of the images you wish to remove.
  • To remove multiple items, use your mouse to select items from the drop-down list while pressing the Ctrl key until all desired items have been selected.
  • To remove all items from My Favorites, select All from the bottom of the drop-down list.
  • Click Remove. A confirmation message appears.
  • Click OK. This action removes the image from My Favorites but does not remove any images from the actual collection.

Feedback

For questions relating to the following, please fill in the Alberta Heritage Digitization Project feedback form :

  • Digitization standards, processes, and metadata
  • Technical difficulties with the website and/or database
  • Help using and viewing the collection

 
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